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PROGRAMME COORDINATOR for the ASEAN SECRETARIAT-THE NIPPON FOUNDATION

Background

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve
centre of ASEAN that comprises the ten countries of Southeast Asia, to
promote peace and stability, sustained economic growth, shared prosperity
and social progress.

In June 2008, the Memorandum of Agreement (MOA) between the ASEAN
Secretariat (ASEC) and The Nippon Foundation (TNF) outlines the funding
received from TNF to implement people-oriented projects in ASEAN to promote
the well-being of the peoples of ASEAN. Among the possible areas of
cooperation: maritime civilian safety; leprosy and human dignity; human
resource networking and development for ASEAN integration; promotion of
traditional and alternative medicine for primary healthcare; and promoting
equal opportunities and capacity building for the disabled.

ASEC-TNF is currently looking for qualified candidates to fill the position
of:

Programme Coordinator

to administer the projects under the ASEC–TNF MOA. As part of the ASEC-TNF
Team and reporting to the ASEC Project Director, the ASEC Programme
Coordinator will perform the following activities:

Duties & Responsibilities:
1. Prepare consolidated Annual Work Plans and budgets, and regular
performance reports under the guidelines of the ASEC-TNF MOA and for
approval by the ASEC-TNF Steering Committee;
2. Assist the ASEC-TNF Project Director of the Steering Committee in
monitoring, reviewing, and identifying new programs and activities under the
ASEC-TNF MOU.
3. Work closely with the Project Director to align the priorities and
activities of projects under the ASEC-TNF MOA with the priorities and
developments in ASEAN and the ASEAN Secretariat, and to ensure effective and
timely implementation;
4. Support the Project Director in authorising the commitment of
expenditures in line with the scope of approved projects and work plans;
5. Maintain a consolidated record of all ‘approved’ programs and project
initiatives funded under the ASEC-TNF MOA;
6. Maintain a consolidated record of the overall progress of all
projects under the ASEC-TNF MOA. This will include supporting the
maintenance of a central database of all funded initiatives;
7. Prepare Terms of Reference for and mobilise short-term consultancy
inputs that are required to support overall ASEC-TNF; program planning and
monitoring work (as necessary);
8. Promote and support donor coordination initiatives, including
non-duplication of projects with other programs of ASEC;
9. Provide administrative support to the Steering Committee;
10.Produce and disseminate appropriate materials on ASEAN and the ASEC-TNF
projects; and promote the program’s visibility, including through the
establishment and maintenance of and ASEC-TNF webpage;
11.Support team work, effective information flow and problem-solving with
the support of ASEC in manage the implementation of ASEC-TNF funded
initiatives.
Outputs
Qualification & Experience
· A Masters degree or equivalent in an appropriate discipline
· At least 3 years of professional experience with proven track record
and exposure in government, private sector and/or international
organisations. Experience in dealing with a wide spectrum of program
development, coordination and management issues, particularly in the context
of international/regional organisations such as ASEC.
· Proven track record in developing, coordinating and managing complex
development programs as well as in undertaking impact assessment.
· Proven experience of leading a team in a development project or
program context.
Competency Profile
Technical and Managerial skills
· Proven high-level analytical skills;
· Knowledge of concepts and issues relating to ASEAN and the ASEAN
institutional framework;
· Demonstrated program and project management skills, including in
formulation/design, appraisal, management and reporting on project and
program activities;
· Demonstrated HRM, financial and contract management skills;
· Excellent writing and communication skills (in English);
· Proven high-level consultation, facilitation and negotiation
skills;
· Proven strategic planning and personnel management skills;
· High-level computing skills, including use of Microsoft Office
applications, and ability to produce clear and concise reports.
· Proven skills in negotiating and leading dialogue.
uneration to Apply
Remuneration & Benefit
The appointee would initially be contracted for 3 years, subject to annual
renewal and an initial 6 month probation period. An attractive remuneration
package will be negotiated commensurate with experience and qualifications.

Send your application highlighting your suitability and potential
contribution to the position together with a detailed CV, including a recent
passport-sized photograph and certified true copies of educational
certificates obtained, and completed Employment Application Form, which can
be downloaded at www.asean.org/jobs, to the HRD, Admin, Protocol &
Conference Services Division, ASEAN Secretariat, 70A Jalan Sisingamangaraja,
Jakarta 12110. You can also email your application to:
<a
href=”mailto:hr-asean@asean.org”>hr-asean@asean.org

Please indicate on the subject heading: Application for Programme
Coordinator ASEC-TNF.

Application papers should reach the ASEAN Secretariat by 9 February 2010.

The Selection Committee’s decision is final and only shortlisted candidates
will be notified.