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I. Organizational Context

Under the direct supervision of, and reporting to, the Head of Conflict Prevention and Recovery Unit.

The Crisis Prevention and Recovery Unit (CPRU) supports a portfolio of programme activities including responses to natural and human-made disasters, as well as crisis prevention focusing on conflict prevention and natural disaster risk reduction. CPRU supports programmes in eight provinces of Indonesia (Nanggroe Aceh Darussalam / North Sumatra, Daerah Istimewa Yogyakarta / Central Java, Maluku, North Maluku, Central Sulawesi, and Nusa Tenggara Timor.) The CPRU portfolio as a whole amounts to approximately USD 130 million in budgetary resources, from over 20 bilateral, multilateral, private sector and civil society donors

Summary of Key Functions:

• Define and develop a CPRU Unit strategy for Information and Communications including the methods of sourcing, handling and disseminating details of the Unit’s work.
• Define and develop a CPRU Unit strategy for Information and Communications including the methods of sourcing, handling and disseminating details of the Unit’s work.
• Define, agree and monitor a personal work plan aimed at achieving the CPRU Information and Communications strategy.
• Provide guidance and advice to programme management teams on supplying information and data in standard Unit formats and defining the mechanisms and processes to ensure proper collection and management of information on programme results.

1.  Provide support to CPRU programme management teams in preparation of communications’ materials through helping compile inputs, drafting text, designing printed documents, editing photographs and final copy.

• Act as a focal point for assuring communications links and information flow to CPRUs donors and other stakeholders including the arranging of donor outreach events.
• Provide regular support to the Reports’ Verification Officer of SPAM/CPRU as backstopping so as to ensure the accurate and timely submission of reports to donors from projects managed under CPRU.
• Provide occasional support to the Gender, Finance and Monitoring and Evaluation Officer of SPAM/CPRU during reporting cycles so as to ensure the accurate and timely submission of reports to donors from projects managed under CPRU.

2.  Provide occasional support to the UNDP Country Office Information Unit and senior UN management on Information and Communications issues.

• Prepare quantitative and narrative information in Power-point presentations, text, tables and charts summarizing CPRU project output.
• Prepare briefing materials, background notes, talking points, speeches, concept notes etc. on an as-needed basis by CPRU and UNDP management for briefing purposes.
• Oversee layout, production and dissemination of  CPRU printed information documents such as CPRU Factsheets and the CPRU bi-annual newsletter as well as online resources such as CPRU Section and Project Monthly information sheets.

3.  Maintain and update an information bank of CPRU documentation in both soft and hard copy.

• Update the UNDP Website with CPRU on-line information.
• Prepare other communications and public information materials on CPRU programmes including a bank of “human interest stories”.
• Support CPRU project teams in the preparation of information on the progress of CPRU programmes towards CPRU outcomes and performance targets as expressed in the UNDP Country Programme Action Plan (CPAP), UN Development Assistance Framework (UNDAF), and other UN/UNDP corporate frameworks.
• Collaborate and ensure proper information flows with UNDP’s Planning, Monitoring and Evaluation Unit (PMEU) and other UNDP units and sections as necessary.
• Provide writing and editing assistance to CPRU and programme staff on an as-needed basis.
• Perform other related duties as requested by the Head of CPRU or Head of SPAM/CPRU

4.   Supports the business development focusing on achievement of the following results:

Launches and campaigns

• Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
• Promotion and maintenance of public information campaigns on UNDP activities, results of MDGs, UN Reform, under the supervision of Communications Specialist.

Outreach

• Preparation and dissemination of newsletter to donors, donor reports, civic education and community awareness,  where appropriate, to support projects

Public information

• Timely and effective responses to inquiries for public information materials.

5.     Ensures facilitation of knowledge building and management focusing on achievement of the following results:

• Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
• Contributions to knowledge networks and communities of practice including corporate communications repositories.
• Provision of  trainings, UNDP staff on communications for development.
• Professional growth through active learning.

III. Impact of Results

The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies.

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Advocates and promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience and contributes to UNDP Practice Areas
• Develops knowledge  in Practice Areas
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to implement communications and publications strategies
• Advocates effectively
• Communicates sensitively and effectively across different constituencies
• Excellent communication skills, excellent writing skills
• Ability to conceptualize issues and analyze data
• Demonstrates strong IT skills

Management and Leadership:

• Focuses on impact and result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Ability to remain calm, in control and good humored even under pressure and tight deadlines
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback about the impact of his/her own behavior

Education:

• Bachelors  degree  but preferably Masters degree in communications, journalism, information handling, social sciences or other subject of relevance.

Experience:

• For Bachelors at least 6 years  and Masters degree at least 2 years of relevant professional experience in communications, reporting, journalism, project management or other relevant field.
• High skill-level with computers, particularly in the areas of information management, designing databases and desk-top publishing are considered an advantage.
• Demonstrated professional experience compiling, editing or working with English-language publications.
• Ability to collate, analyze and present data and information clearly and concisely and to disseminate this information through various tools (e.g.  fact sheets, briefs, website and publications) is required.
• Experience of drafting, copy-editing, and overseeing production and dissemination of UN or Government Organization project reports or communications’ material is considered an advantage.
• Experience and understanding of working in the areas of crisis (conflict and natural disasters) recovery and prevention related programmes is considered a distinct advantage.
• Ability to multi-task so as to produce high-quality work within team environments to demanding deadlines.

Language Requirements:

• Fluency in the UN and national language of the duty station. Excellent written and verbal communication skills in English and Bahasa Indonesia are an absolute requirement

“Female candidates are encoraged to apply”

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.